Employment Opportunities

Administrative Services Manager

Full-Time, Exempt Service Position
Salary Range (effective January 1, 2022): $8,707 to $11,669 per month, depending on qualifications

Application Deadline: 5:00 pm, Friday, December 10, 2021

 

The Santa Cruz Port District is currently recruiting for the position of Administrative Services Manager.

Under limited supervision of the Port Director, the Administrative Services Manager directs, coordinates, and plans functions and operations of the Santa Cruz Port District (District) Administrative Services Department, including human resources, finance, purchasing, technology, environmental issues, and permitting; performs complex management and technical duties, and assures compliance with state and federal regulations and District policies and procedures. The position is an exempt service at-will position serving at the pleasure of the Port Director.

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JOB DESCRIPTION – Abbreviated:

Under limited supervision of the Port Director, the Administrative Services Manager directs, coordinates, and plans functions and operations of the Santa Cruz Port District (District) Administrative Services Department, including human resources, finance, purchasing, technology, environmental issues, and permitting; performs complex management and technical duties, and assures compliance with state and federal regulations and District policies and procedures. The position is an exempt service at-will position serving at the pleasure of the Port Director.

Essential Functions of the Administrative Services Manager include, but are not limited to, the following:

  • Uses independent judgment and initiative to direct and coordinate the operations of the Administrative Services (AS) department; provides confidential support and advice to the Port Director on all administrative functions, personnel issues, budgeting, and real property management issues.
  • Manages personnel, finance, purchasing, property management, policies, budgets, information technology, and environmental and regulatory issues for the District; provides advice and counsel to District staff.
  • Participates in development of annual budget, monitors expenditures, and reviews financial reports; oversees annual audit process; manages AS fiscal policies, and assures effectiveness of financial controls.
  • Manages regulatory permitting procedures and documentation including California Environmental Quality Act (CEQA); manages grant programs, including Federal Emergency Management Agency and California Emergency Management Agency grants.
  • Prepares and reviews reports and technical documents for the Port Commission; develops and updates policies and procedures.

KNOWLEDGE OF:

  • District organization, operations, policies, and procedures.
  • District functions, political environments, and compliance standards.
  • Legal, ethical, and professional rules of conduct for public sector administrative officers.
  • Principles and practices of public sector administrative management, including personnel rules, performance management, procurement, contracting, and project management.
  • Principles of record keeping, public records, contracts management, and records management.
  • Professional standards for business correspondence and meeting minutes.

SKILLS IN:

  • Interpreting, applying, and explaining administrative and accounting standards and procedures, applicable federal and state rules and regulations, and District policies and procedures.
  • Analyzing administrative and financial issues, evaluating alternatives, and developing recommendations.
  • Analyzing District needs, and prioritizing and promoting financial strategies to meet future needs.
  • Reviewing interrelated financial and technical records, and identifying and reconciling errors.

Click here, to view the complete job description.

 

COMPENSATION AND BENEFITS:

The salary range for the incoming Administrative Services Manager is $8,707 to $11,669 per month, depending on qualifications. The Port offers an attractive benefits package including:

Retirement – The District participates in the California Public Employees’ Retirement System (CalPERS). Employees’ tiered placement is dependent on status as a “classic” member or “new” member.

Medical/Dental/Life Insurance – All management employees and their dependents/spouses are eligible to receive CalPERS’ medical insurance, and dental, life insurance, and long-term disability insurance.

Paid Leaves – 10 days of vacation accrual; 12 days of sick accrual; and 12 holidays per calendar year.

 

EDUCATION AND EXPERIENCE:

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is:

  • Bachelor’s Degree in Finance, Business or Public Administration; AND
  • Five years of experience managing governmental administrative, human resources, and financial functions; OR
  • Equivalent combination of education, training, and experience.

 

SUBMISSION REQUIREMENTS:

To apply, submit:

  1. A completed Santa Cruz Port District online application (required);
  2. Responses to the supplemental questions included with the online application (required);
  3. Minimum of two professional writing samples (required);
  4. Cover letter and resume (optional). 

Application Deadline: 5:00 pm, Friday, December 10, 2021

Parking Coordinator

Full-Time, Provisional, Benefited Position
Salary Range: $4,228 to $5,665 per month, depending on qualifications

Application Deadline: Open Until Filled

 

Santa Cruz Harbor is seeking a full-time employee to assist with parking control at the Santa Cruz Harbor.

Under general supervision, provides a variety of customer service duties for guests, customers, and clients of the Santa Cruz Port District, including administrative, technical, skilled and semi-skilled tasks related to parking control and management. Works independently and makes appropriate decisions based on work experience and training.

Click here, to view the complete job description.

 

To apply, submit a completed Santa Cruz Port District online application (required).